Utility & Rent Payment Management
Utility Payments. Simplified.
Manage & Pay All Bills across your Business Locations using One Single Dashboard
Problem Statement of Typical Customer
Common challenges in multi-location bill management
Payment Complexity
Managing 50+ branches with rent and 4-5 utilities each creates overwhelming payment volumes
Productivity Impact
Spread payment dates require continuous monitoring throughout the month
Common Pain Points
- 1Managing 50+ branches with monthly rent and 4-5 utilities each (approx. 300 payments monthly)
- 2Many payments managed via reimbursements, requiring extra validation and payroll processing time
- 3TDS compliance tracking and GST input tax credit management for rent payments
- 4Payment dates spread across the month require full-time active engagement
- 5Impacts employee productivity and escalates company costs
- 6Landlord details, lease agreements, and broker information kept unorganized
Utility and Rent Payment Solution
Complete automation from lease management to payment
Lease Management
You can organize
- Lease and compliance-related documents
- Landlord details (PAN, GST, bank account)
- Lease terms and renewal tracking
- Occupancy ratios and utilization
- Broker details and commissions
- Property details and features
Rent Management
Automated rent processing
- Auto rent calculation based on lease terms
- Multi-level approval workflows
- Auto rent payment from wallet
- TDS deduction report generation
- GST input tax credit reports
- Digital rent payment receipts
Utility Management
BBPS-integrated payments
- Auto-fetch pending bills before due date
- Configurable approval workflows
- Auto-payment from wallet before due date
- Early payment discount optimization
- Automated reminders on due payments
- Digital payment proofs and receipts
Supported Utility Categories
Electricity Bills
Internet & Broadband
Landline & Mobile
Water Bills
DTH & Cable TV
Gas Bills
Transform Your Payment Operations
Measurable benefits for your business
60% Time Savings
Eliminate manual bill collection, validation, and payment processing across locations.
100% Compliance
Automated TDS deduction and GST credit tracking. Never miss tax filing deadlines.
Early Payment Discounts
Automatic payment before due date captures discounts and avoids late fees.
Approval Workflows
Multi-level approvals with role-based access. Complete audit trail for governance.
Expense Analytics
Location-wise spend tracking. Identify cost-saving opportunities and budget variances.
Proactive Alerts
Automated reminders for upcoming payments, lease renewals, and compliance deadlines.
How It Works
Simple 4-step automated payment process
Upload Lease & Utility Details
Bulk upload lease and utility details for all locations
System Auto-Fetches Amounts
AI system maps due dates for each payment and displays upcoming payments
Auto-fetch bills via BBPS integration. Post approval, system pays from wallet.
Automated Payment from Wallet
Opt for auto-payment. System ensures no payment is missed.
Handles rent, electricity, internet, landline, mobile, DTH, and more
View Payment Receipts
Digital tracking of all payments with downloadable receipts
Built-in Compliance Management
Automated TDS and GST tracking for audit-ready reports
TDS Management
Automated TDS deduction on rent payments per IT Act
- Auto-calculate TDS based on rent amount
- Generate TDS certificates (Form 16A)
- Quarterly TDS return filing support
- PAN verification of landlords
GST Input Credit
Track GST paid on rent and utilities for input credit
- Auto-capture GST from bills and invoices
- Location-wise GST credit summary
- Reconciliation with GSTR-2A
- Annual GST credit reports
Success Stories Across Industries
Real impact for multi-location businesses
Challenge:
100 stores with rent, electricity, internet, and water bills - 500+ monthly payments
Solution:
Centralized dashboard, auto-fetch via BBPS, approval workflow, automated payments
Result:
80% reduction in payment processing time, zero missed payments
Challenge:
50+ branches with complex lease structures and TDS requirements
Solution:
Lease digitization, auto rent calculation, TDS report generation, GST tracking
Result:
100% TDS compliance, complete GST credit capture, audit-ready reports
Challenge:
30 properties with multiple utilities per location and varying due dates
Solution:
AI-powered due date mapping, early payment optimization, unified dashboard
Result:
Captured 15% early payment discounts, eliminated late fees
Frequently Asked Questions
Everything you need to know about utility & rent management
How does BBPS integration work for utility bill payment?
BBPS (Bharat Bill Payment System) integration allows us to automatically fetch bills from utility providers like electricity boards, internet service providers, and others. The system retrieves pending amounts and due dates, which then go through your approval workflow before payment.
Can I set different approval levels for different payment types?
Yes! Configure separate approval hierarchies for rent (higher value) vs utilities (lower value). Set approval limits based on amount, location, or payment category. For example, rent payments may require CFO approval while utilities auto-approve below a threshold.
How does TDS deduction work for rent payments?
The system automatically calculates TDS based on monthly rent and applicable IT Act sections. TDS is deducted at source before payment to landlord. System generates Form 16A, tracks quarterly TDS payments, and provides reports for annual filing.
What happens if a utility bill amount seems unusually high?
The system flags bills that are significantly higher than historical averages (e.g., electricity bill 50% higher than usual). These flagged items require manual review and approval before payment, helping catch errors or anomalies.
Can I manage lease renewals and escalations?
Absolutely! Upload lease agreements with terms including escalation clauses. System automatically calculates rent increases per schedule. You receive alerts 90, 60, and 30 days before lease expiry for timely renewal negotiations.
How do I handle locations with different payment methods?
Each location can have customized payment preferences. Some locations can use auto-payment from wallet, while others may require manual payment approval. Mix and match based on location importance, payment history, and internal policies.
Free Trial for a Better Utility & Rent Experience
Manage & Pay Rent and Utility Bills for all business locations through Single Dashboard. Auto-fetch Bills, Easy Approval Workflows, multi-bill payments, and auto-payments. Manage TDS and GST Input Tax Credit compliances.